February 6, 2023 Posted in How-to
Milly Andrews

Born and raised in Portland, Milly has had a lot of experience moving and writing about the relocation process.

How to Plan a Packing Party?

Boxing up your belongings is one of the most important relocation tasks. To make it more fun and easier to complete, many people consider inviting friends and family to help. If you’re one of them, then you’re probably wondering how to plan a packing party. We will provide you with valuable tips so you can turn what may feel like an arduous chore into an energizing event before moving cross-country!

Friends packing before cross-country moving overlay
You and your friends and family can work as a team and get the job done quickly with minimal stress

When planning a packing party, you need to set a date, invite your guests, and make sure you have enough packaging supplies when the day comes. You’ll also need to assign roles and tasks and encourage good communication. So it doesn’t end as an all-work-no-fun event, you should also come up with some fun activities, such as competitions, games, dancing, and so on.

What Is a Packing Party?

A packing party is an event where a group of people comes together to pack items, such as boxes or containers, for shipping, storage, or relocation. When a large number of items need to be organized and packaged efficiently, this gathering can be a great solution. Relocation-wise, it’s an event where friends or family come together to help you pack up your belongings in preparation for a move to another state. While getting packing services from a professional mover like the Cross Country Moving Company is a better and much easier option, this type of gathering can also be the right solution for those who need assistance with their preparations.

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What’s the Purpose of a Packing Party?

The purpose of these types of parties is to make the process of packaging less overwhelming and more efficient, as many hands make light work. It can also be a fun and social event, with participants enjoying food and drinks while they help pack.

Having friends or family over can help speed up the process significantly, which is important if you have a last-minute relocation. Plus, there is no denying it’s fun! These parties are often filled with laughter, which makes difficult tasks enjoyable and can make your move easier! Having that extra support system around can provide emotional comfort during such an overwhelming time in your life and help you deal with relocation stress in the best way possible.

A man and a woman packing boxes for long-distance moving overlay
What is a packing party? Now that you know the answer, decide if organizing one is the right choice for you

The Benefits of Having a Boxing up Party

Anyone who has ever moved before knows just how stressful the process can be. Long hours spent packaging, taping boxes, and labeling items can leave you feeling exhausted. However, this type of gathering can transform a dreaded chore into an enjoyable event that you look forward to – and here is how!

Eases the Stress of Moving

Relocating to a new city is a big undertaking, even with the help of long-distance moving services, and it is natural to feel stressed or overwhelmed when faced with such a task. This type of gathering helps to ease the burden by breaking up the job into smaller tasks that don’t seem so daunting. Enlisting friends and family members to help with the task on your packaging to-do list will further reduce stress because everyone pitches in to make sure everything gets done in an efficient manner.

Saves Time and Effort

If you don’t plan on getting packaging services from cross-country moving companies and attempt to tackle all the relocation tasks on your own when planning a move, it could take days or even weeks to get everything ready. With a group of people working together, however, those same tasks can be completed much faster than if you had tried to do them alone. Sharing responsibilities also means that everyone involved can specialize in certain tasks (such as labeling boxes or boxing up delicate items), which leads to better efficiency.

Enhances the Moving Experience

Having a positive attitude is key when moving from one place to another, and having friends around for support definitely helps create a better experience overall. You won’t be alone as you go through this life transition – you’ll have people around who are excited for you and want nothing more than for everything to go well on your big day!

Strengthens Relationships and Creates Memories

These parties are not only good for easing stress, but they also provide opportunities for strengthening relationships between family members and friends alike. It’s amazing how bonding over a common goal, like boxing up all your belongings, can bring people closer together.

People sitting on the floor eating pizza and drinking juice overlay
Memories created during this time will last long after your relocation is done.

How to Plan a Packing Party When Moving Cross-Country?

As pointed out above, planning this event can be such an invaluable tool to make sure that everything you need is properly packed and ready for transport. But how do you go about hosting a successful get-together? If you wonder how to prepare for this party, here are some relocation tips to get started on your journey.

Don’t Forget to Set a Date and Time

The first step in planning any event is to set the date and time. You should give yourself enough time to plan ahead so that everyone knows when they need to show up. If you want to include some sort of theme or activity during your party, it will require more advanced planning. Additionally, it’s important to consider how long the event will last – if you have it over multiple days or just one day – and make sure you give notice to your friends and family.

Provide Supplies and Equipment on the Level of Cross Country Movers

When organizing a relocation and preparing for boxing up, there are certain packaging materials that are necessary in order for everything to be securely transported without damage. Make sure that all of these supplies are provided on the date of the party, including:

Prepare Food and Drinks to Keep Everyone Happy

When preparing this type of gathering, food and drinks are an essential part of the equation. It’s important to have snacks that are easy to eat on the go as well as drinks that will keep everyone hydrated and energized throughout the process.

When planning snacks for your gathering, it’s best to stick with things that can easily be grabbed in between tasks. Finger foods like chips, crackers, cheese, fresh fruit, or vegetables with dips make great options. You can also opt for simple sandwiches or wraps that are already cut into smaller pieces. For dessert, cookies, cake slices, or even ice cream bars work great! If you want to go all out, you could even make a charcuterie board filled with meats, cheeses, crackers, and other tasty items.

As for drinks, water should always be one of your primary choices, but you may also want to offer additional options, such as juice boxes or cans of soda, for those who need something sweeter. If possible, avoid alcoholic refreshments since you’ll all have a task ahead that needs to be completed successfully. You can also consider ordering some specialty coffee drinks from your local café for those who need an extra boost of energy while they’re boxing up.

If your relocation budget is on the lower side, take a look at some hacks that can help you feed a crowd on a budget:

What to Do During a Packing Party – Tips and Tricks

With just a few simple tips, you can create an organized, efficient, and fun event that will make the transition to your new home much smoother. Fortunately, we have them already prepared for you. All that is left to be done is to follow them.

Assigning Tasks and Roles

In order to pack and move efficiently, It is important to clearly define each person’s job, so everyone knows what is expected of them. This will ensure that nothing gets forgotten or overlooked during the move. If you are working with multiple people, consider assigning one person as the leader who will oversee all the tasks throughout the event to keep everything running smoothly.

Playing Games and Music

Another great way to make the packaging process more enjoyable is by playing games and music throughout the day. Consider having some fun competitions like races or challenges while boxing up smaller items. Music can also help lighten the mood – just make sure it’s not so loud that you can’t communicate with each other.

Encouraging Teamwork and Communication

Teamwork is essential when it comes to making sure all of your belongings get safely packed away for your move. Encourage everyone to work together – communication is key here. Clearly explain what needs to be done, so everybody has a good understanding of their tasks before getting started, and encourage them to ask for help if needed.

Having Fun and Celebrating the Move

The most important thing about hosting a successful party is having fun! It may seem strange at first, but celebrating this major milestone in life can go a long way toward reducing stress levels during this time of change. Consider taking regular breaks throughout the day, where everyone takes part in activities that aren’t related to boxing up, like playing board games or having dance-offs.

Three friends with vuvuzelas overlay
This type of gathering will allow you to get things done and have fun in the process

Packing Party Ideas That Will Make Your Bash Unforgettable

If you want to add more fun to this event, consider adding some entreating packing party ideas into the mix. For example, consider creating contests in which each guest is challenged to package up a certain item or section of your home as quickly as possible. You could also include mini-challenges throughout the day, such as guessing games or trivia questions related to the city you’ve decided to move to. These activities will not only make boxing up more enjoyable but will also create lasting memories after you get cross-country moving services and relocate far away.

At the same time, when it’s time to move, don’t forget to give something back to those who helped you out! A small token of appreciation goes a long way and shows just how much their help was appreciated. Whether it’s a gift card or simply saying thank you with food or drinks, this gesture will show how much your friends mean to you before long-distance movers come to help you move.

Is a Packing Party Worth the Trouble?

Overall, this type of gathering can be fun and helpful, but it is not necessary. If you are feeling overwhelmed by the packaging process, take a step back and assess what will work best for you. You may find that doing it yourself one day at a time or enlisting the help of a long-distance moving company and their cross-country moving service is more your speed. Whatever you decide, remember to relax and have fun – after all, this is supposed to be an exciting time! If you need professional assistance, Cross Country Moving Company offers a variety of services that can help you make this period easier, so don’t hesitate to get in touch with us.


What Are the Benefits of Having a Packing Party?

The benefits of having this type of gathering include efficient preparation but also stress relief since it’s a social event that can take some of the pressure off the person who is moving. These parties can be fun and enjoyable events, with participants enjoying food, drinks, and each other’s company while they help with the move.

How Do I Plan a Packing Party?

First of all, you need to decide on a date that works for everyone and give people enough notice to clear their schedules. Make sure to have enough boxes, tape, markers, and other packaging materials on hand. Next, make a list of items to be packed and assign areas or rooms to each person or group of people. After the party, thank everyone for their help and offer a token of appreciation, such as a small gift or a thank you note.

What Should I Consider When Inviting Friends and Family?

You need to be clear about why you are organizing the party and what activities you will be doing. Then, choose a date and time that works for most people and give them enough notice to plan accordingly. Ask your guests to RSVP so that you can get an accurate headcount and plan accordingly. Make sure you have all the supplies you need, as well as refreshments.

What Supplies and Equipment Do I Need for a Packing Party?

For this type of gathering, you will need:

  • Boxes – you will need various sizes of boxes, depending on the items you need to pack,
  • Packaging materialsbubble wrap, foam peanuts, and the like,
  • Tape – heavy-duty tape is a must for securely sealing boxes,
  • Labels or markers – you will need a way to label each box so that you know what’s inside and where it should go in your new home,
  • Furniture pads or blankets – to protect your furniture from scratches and dings during the move,
  • Hand truck or dolly – to help you move heavy boxes and furniture.

How Do I Assign Tasks During a Packing Party?

Assign tasks based on skills and preferences. Consider each person’s strengths and interests when assigning tasks. For example, someone who is great at organizing could be in charge of labeling boxes, while someone who enjoys wrapping delicate belongings could be responsible for packaging fragile items.

What Activities Can I Plan to Make the Packing Party Fun?

Play music or games that everyone can enjoy to keep the energy level high and the atmosphere fun. You can also set up a photo booth area with props and costumes, so everyone can have fun taking photos together. You could do a raffle or award prizes for completing certain tasks, or simply turn up the music and have a dance party!

How Do I Clean Up After the Packing Party?

When the time for move-out cleaning comes, get rid of any extra packaging materials, such as empty boxes or unused bubble wrap. Then, sweep, mop, or vacuum the floor to get rid of any debris. Wipe down surfaces and tidy up any areas that were used during the party. Store the boxes in a safe and secure place, such as a garage or storage room, until it’s time for cross-country movers to load them onto the moving truck.

How Do I Express Gratitude to Those Who Attended the Packing Party?

Expressing gratitude to those who attended your party is an important way to show your appreciation for their help and support. Here are some ways to show your gratitude:

  • Thank you notes,
  • Gift cards or tokens of appreciation,
  • Verbal gratitude,
  • Social media shoutout.

Are There Any Potential Challenges to Consider When Hosting a Packing Party?

There are several potential challenges to consider when hosting this type of gathering. Make sure you have enough space to accommodate all of your guests, as well as the boxes and other materials. Also, be certain that everyone is following safety guidelines, such as not lifting heavy boxes alone and using proper lifting techniques.

Some of your guests may have conflicting schedules, making it difficult for them to attend the party. Consider offering alternative times or dates to accommodate everyone’s schedules. Additionally, miscommunication can be a challenge when working with a group of people. Make sure that everyone is on the same page and knows what is expected of them.


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